Our growing company is looking to hire a Recruitment/HR administrator. The successful candidate will be the custodian and champion of accuracy and detail. This would be an HR generalist admin role.

Quality Assurance and Quality Control expertise within the HR/Recruitment area would be essential.

Duties & Responsibilities

• Fine eye and attention to detail and accuracy – in screening and drafting different employment agreements, CVs and HR related documents essential.
• Understanding/experience, working with employment agreements would be required.
• Daily follow up on signatures/ and agreements, staff documentation to be received back and saved on electronic file.
•  To deliver consistent, clear advice and support to managers and employees for general employment related administration queries
• To deliver Recruitment services, in line with the Customer Service Centre (Service Level agreements (SLA’s), and high-quality standards.
• Min 3year sourcing and recruitment experience required.
• Familiar with recruitment and sourcing/ networking on recruitment portals. Placing adverts on recruitment portals: PNET/LinkedIn
• Recruitment & on Boarding - Responsible for all recruitment coordination, from Job Analysis, Compiling Job Descriptions. Drafting adverts, Screening and Shortlisting.
• Scheduling interviews on Google/Teams. Interview experience would be beneficial.
• Planning diary schedule and follow up with (Executive) prior to scheduling any interviews. Able to view more than one Executive diary at same time.
• Ensuring all panel members are available and scheduled for interview. Attaching CV and qualification per interview scheduled on-line.
• Navigating and presenting on Google/ Teams.
• Sending out on-boarding form to candidates – ensure they received, completed it and send it back to you as the Recruitment administrator.
• Compilation and “roping in” all required staff documents for all newly on boarded recruit: CV, ID, Foreign documents/qualifications/Confirmation letter/Tax Certificate/ from the bank – confirming bank details/Offer letter/Equity stat recording.
• On/board (Welcome)-Receive and introduce new recruit – when and if required. Check in with manager if (new recruit - on-boarded on first day of reporting. Issue of welcome pack. Ensure laptop and access card/parking/online set-up has been sorted.
• Monitor all agreement end dates. Be proactive and remind Service Manager in advance of agreements expiry dates.
• Understand difference between Agreement/ Annexure/Addendum
• Work closely with Service Manager on all employment agreements. Accuracy of these agreements and Annexures are imperative.
• Record Management/Data Capturing. Record all salary transactions on excel per month to prepare payroll for Finance team. Record all absences and medical certificates/PDF Documents on the HR system & file accordingly, both electronically and manually.
• Maintenance of the HR/staff and recruitment reports/trackers. Update & maintain organisational charts, Work with the Recruitment team to ensure all objectives are met
• Fielding external (and internal) calls related to the recruitment campaign/ interview of candidates
• Tracking data in alignment/relation to recruitment and staff files on Excel.
• Ensure all accuracy on all HR/Recruitment documents prior to issuing for approval.
• Printing documents for signature and deliver to executive team, in alignment with Excel sheet – ensuring (once again) accuracy and that agreement correspond in the same order as appearing on sheet.
• Printing CV’s and application forms
• Admin management of candidate paperwork
• Interview schedule design and management
• Completing other general HR operational activities, set up data, track – reporting.
• Reference/Background checking
• Support Induction/On-boarding - coordination and any new hire activities

Desired Experience & Qualification      

• Grade 12/Matric
• Diploma/Degree in Human Resources would be essential
• Established vocabulary and understanding of general HR terminology (recruitment, payroll, benefits).
• Communicate clearly and concisely
• Excellent written and verbal communication skills
• Familiar with recruitment portals PNET, LinkedIn
• Recruitment agency background beneficial.
• System/Computer/Technical Skills Savy – Excel formulas bonus.
• Familiar with Google sheets and google Drive.
• Understanding dealing with levels on seniority/Executive
• Must be able to cope and adjust under pressure
• Deliver accurate work under stringent turnaround times.
• Able to comprehend and apply mind after briefing instructions
• Able to think on your feet and out of the box
• Ask questions when not sure
• Knowledge of CRM (Client Relations Management) social media/recruitment networking would be beneficial.